5 Tips for Showing Video at an Event

Video Presentation Tips

Video can be a beautiful and effective medium to use with your presentation. As many of us have experienced, video can also cause some pretty serious headaches. Here a few tips that we strongly recommend checking out for creating a smooth, headache-free video presentation.

Don’t Rely on the Internet

As common as Wi-Fi is these days, not all venues have free or public Wi-Fi. Some may not have any internet access at all. Even though it is convenient to put videos on Dropbox or YouTube, you could be regretting that decision when you realize you have no internet access 10 minutes before your presentation. Try to keep videos stored locally if possible, and download videos from the internet ahead of time if you are planning on linking to them.

Always Have a Backup

Laptops can crash. It may seem excessive, but to be totally safe, have 2 separate copies of your video. We recommend using a USB flash drive or an external hard drive as a backup device in the event of laptop failure. Try to avoid using DVDs or CDs as not all new laptops are built with disk drives. Disks are also prone to damage, which may leave you high and dry.

Keep the File Size Small

Large videos will take a long time to transfer from a USB drive to a laptop, which can be problematic during crunch time. Really large videos could potentially create lag if the laptop isn’t powerful enough to display it. Just to be safe, try to stay under 100mb per minute. When creating the video, if it is exporting too big, try reducing the resolution or changing the compression settings.

Do a Sound Test

If your video has sound, try doing a test run on larger speakers. Sometimes computer speakers don’t accurately reflect what your video will sound like on the big screen. Make sure that voices are clear and music isn’t drowning out the rest of your sound. You don’t want your audience to be struggling to hear the point you’re trying to make with your video.

When you’re at the venue, it is also wise to do a quick test before your guests arrive in order to make sure that the initial volume setting isn’t too loud or too quiet.

Be “Title-Safe”

If you plan on showing important titles or graphics in your video, avoid letting them get too close to the edges of the frame. Sometimes the edges of the video can be cropped when projected onto a screen, cutting off important words in your presentation. Video editing software will generally have a feature that shows a title-safe grid on your video so that you know where to place your titles. Generally speaking, important content shouldn’t be on the outside 7% of the frame.

If you have any specific questions, feel free to contact us. Our team is dedicated to helping our clients have flawless presentations.